RESISTRATION NOW OPEN!
Early Bird Rates are valid until February 28, 2025. Standard fees will apply as of March 1, 2025.
All fees are in US Dollars.
| Registration Fees | ||
|---|---|---|
| Category | EARLY BIRD (On or Before Feb 28, 2025) | REGULAR (After Mar 1, 2025) |
| Member Registration AAVD, ACVD & ISVD | $599 | $649 |
| Non-Member Registration | $699 | $749 |
| Veterinarian Resident Registration | $575 | $625 |
| Veterinarian Intern Registration | $475 | $525 |
| Veterinarian Student Registration | $475 | $525 |
| Veterinarian Tech Registration | $500 | $550 |
| Single Day - Member | $200 | $249 |
| Single Day - Non-Member | $240 | $299 |
| Cytology Workshop* | $349 | $349 |
| Roundtable Registration | $50 | $50 |
*Limited space available
Registration Fees Include:
- Admission to all scientific/technical sessions
- Welcome Reception (Full registrations only)
- Entrance to Exhibit Hall
- Coffee breaks
- Light Lunch
If you have any questions regarding registration or accommodations for NAVDF2025, please do not hesitate to contact us at navdf2025-registration[at]venuewest.com
Registration Fees
All registration fees are in US Dollars. The registration fee includes admission to all Scientific Sessions, Welcome Reception, Networking Reception, and entry into the Exhibition Hall.
Only fully completed registration forms will be accepted. The registration fee is based on the date of the receipt of the completed online registration as well as the payment in accordance with the deadlines mentioned above. The online registration can be completed by clicking the button “Submit” at the end of the form. Should a deadline be missed, the next applicable fee will be charged automatically. Registrations are not confirmed until payment is received in full.
If the maximum attendee capacity is reached, the Organizer reserves the right to refuse any registration or close the registration site early.
All registration fees must be paid by credit card and bank transfer. Any bank charges incurred (credit card chargebacks for challenged registrations) must be paid by the sender and not the Organizer or the Forum Secretariat.
Credit card is the preferred payment method and results in an instant confirmation of attendance. All transactions will appear on the credit card statement as a payment to Venue West Conference Services. Attendees who wish to pay by bank transfer will receive an invoice by email. Invoices are payable within 21 days after receipt, or before the first day of the forum if the registration date is less than 21 days prior to the start of the forum.
Roundtable Sessions
NAVDF 2025 is again, pleased to offer Roundtables to the official forum program. These Round Table Sessions will be available at $50 per Round Table and will include a continental breakfast. The listing of the Round Tables being offered can be viewed here. As all round tables are scheduled at the same time each day, participants can only purchased one per day.
Student Delegates
To receive the student registration rate, you need to provide us with proof of your full-time student status. You can upload a copy of your student card (both sides showing photo, name, and card expiry date) to the NAVDF 2025 registration site while registering for the Forum.
Cancellation Policy
Registration Cancellations
Cancellations are permitted until Monday, March 10, 2025. Registrants will receive a full refund less a USD $50 administrative fee.
Cancellations must be submitted to the Forum Secretariat no later than the above date via email navdf2025-registration[at]venuewest.com. If payment was previously made by bank transfer, the notification must include all the relevant information regarding the bank account to which a possible refund may be remitted. Registrants wishing to cancel after March 10, 2025, will not be eligible for a refund, however, transfer of the registration to another delegate is acceptable. See >> Registration Transfer
Registration Transfer
A handling fee of USD $35 will be charged for every name change to an existing Forum registration. Attendees wishing to transfer their registration to another person, must contact the Forum Secretariat by email at navdf2025-registration[at]venuewest.com and provide contact details for the replacement including their registration ID that can be found on the confirmation email. Substitutions are accepted until Monday, April 7, 2025.
Cancellation of the Forum
If the Forum cannot be held or is postponed due to events beyond the control of the Organizer (force majeure) or due to events which are not attributable to wrongful intent or gross negligence of the Organizer, the Forum Organizer cannot be held liable by registrants for any costs or losses incurred. Under these circumstances, the Organizer reserves the right to either retain the entire registration fee and to use it for a future Forum, or to reimburse the attendee after deducting costs already incurred for the organization of the Forum and which could not be recovered from third parties.
Insurance
Registration fees do not include insurance of any kind. It is strongly recommended that at the time you register for the Conference and book your travel you take out an insurance policy of your choice. The policy should include loss of fees/deposit through cancellation of your participation in the Forum, loss of international/domestic air fares through cancellation for any reason, loss of tour monies through cancellation for any reason including airline or related services strikes within Canada, failure to utilize tours or pre-booked arrangements due to airline delay, Force Majeure or any other reason, medical expenses, loss or damage to personal property, additional expenses and repatriation should travel arrangements have to be altered. Venue West or the Local Organizing Committee of NAVDF2025 cannot take any responsibility for any participant failing to arrange their own insurance. This insurance is to be purchased in your country of origin.
Terms and Conditions
Click here to download the PDF of the NAVDF2025 Terms and Conditions.